Tag: PMP

Competitive advantage with Project Management

Posted on by TalaiaOpenPPM

As our PMO Squad partner Joe Pusz explains in this article, having good project management in your company gives you a great advantage over your competitors.

Competitive advantages are conditions that allow a company to produce a service of equal value at a lower price. These conditions allow the productive entity to generate more sales or higher margins than its competitors in the market. Competitive advantages are attributed to a variety of factors including cost structure, brand, product offer quality, distribution network, intellectual property and customer service.

So how to integrate project management with your own organization. Think about how many projects are being carried out. Tens, hundreds or even thousands of projects a year, depending on the size of the organization. And how successful those projects are, because as far as we know from PMI reports, every year only about 50% of the projects end on schedule, end within budget or within the defined scope. Also, about 10% of project budgets are wasted because of poor performance. This figure is considered low because of all the informal projects that are executed by Project Managers and for which no information is reported.

If an organization has an average project execution performance, then only 50% of the projects will be successful. What if it could be improved to 75-25 or 90-10? We know that the competition also averages 50-50 project success. If you can increase the project success rate to 75% or 90%, you build a competitive advantage. Producing products or services more efficiently, faster and cheaper than the competition.

Too much time is spent in this sector exploring the disadvantages of project management rather than focusing on how to use project management to gain a competitive advantage. You need to understand how to motivate people to deliver results rather than focus on project governance, checklists and process audits.

The author of the article believes that Project Management leaders need to understand the purpose of Project Management within organizations. Starting with why. And once the purpose has been identified then build the HOW and WHAT to be able to achieve the purpose and gain the necessary competitive advantage.

Include the Project Strategy in the Corporate Strategy

Posted on by TalaiaOpenPPM

 

The way in which projects are managed and executed is very closely related to the success of the organization, as everything is linked. The strategy is the plan of action that makes it possible to achieve the long-term goal. When this aspect is taken into account, it makes perfect sense for projects to be managed in accordance with the strategy and for it to be aligned with the corporate strategy. The project strategy is important for every company.

How does corporate strategy impact project strategy?

A project strategy will be based on the corporate strategy, which will allow the business to implement its overall strategy. Communication is key, as without it there can be problems and difficulties in understanding what is being done in the project, creating a management failure.

The strategy of a project are all those aspects related to the life cycle of the project, know which review points are key to ensure that the project is well managed.

When the management team of the organization elaborates the corporate strategy it decides what it is going to do and how it is going to do it. An important component in the implementation of projects is important in the way they carry out the strategy they will follow with the project strategy. Strategy means having an action plan, through which measures must be taken to ensure that processes are in place to carry out projects and that objectives are achieved.

A clear direction provided from senior management to ensure that the project is kept on track, with a critical role in the impact of the strategy and the achievement of the organization’s goals. If we have a PMO that manages the project efficiently, with good communication throughout the project, there is a better chance that the strategy will be achieved and that the desired long-term results will be obtained.

Project management is often a central process within the global business model. Programmes and projects enable the organisation to effect change in a managed and controlled manner. Emphasizing that many companies consider that program management involves the management of corporate profits, creating the distinction of project management.

Project management tools and principles that help advance business strategy

Project management tools and principles are important for the effective advancement of business strategy. They help work on the project to keep corporate objectives and strategies aligned. That, from there, tools like TALAIA can help to know who needs to do what and when, so that the milestones can be delivered on time. The control of changes that occur is also important to have them controlled and related to the objectives.

Project portfolio management is important and central to the prioritization of projects and programmes, as well as to the allocation of resources. It is also important to realise that value management is a key aspect of the project strategy, which works to ensure that value is being created through the project. While risk management is also deployed to ensure that all risks to the project strategy and consequently to the overall corporate strategy are identified, assessed, understood and mitigated. With revisions and changes it is possible to affirm that the project strategy works to offer the best possible value with well managed risks.

In conclusion, for a project to be successful it must be executed according to a project strategy aligned with the overall corporate strategy, which will be communicated so that the organization can have controls to ensure that the project is managed in such a way as to meet the objectives.

Discover TALAIA

Posted on by TalaiaOpenPPM

TALAIA cooperates with Project .Pax

Posted on by TalaiaOpenPPM

Project. Pax participes of Project Management course in UBA (University of Buenos Aires).

Our partner in Argentina, Marcelo Collia, is doing a masteclass of Project Management in the University of Buenos Aires. The studies are based in the improvement of learned process, in particular way for the retention of concepts and the concepts formation. The lessons are divided in project teams and every team have been changed the rols for experiment the diferent perspectives of the reallity in Project Management. On every phase of simulation the students generate a discussion about the differents alternatives and every team applies during the simulation. Of these way students are combinated the differents phases of listening, reading, looking, demonstring, argueing and practicing the methodology. The simulation apports a real situation inside a organization with process of lanch project and organizational components about Lessons Learned and Risks.

This course is inside speciallity of Project Management about Marketing & Management studies.

What kind of profiles can access to this course? A professionals that manage and got responsabilities on the development of programs and projects, directors and coordinators of team work of jobs in private organizations or public institutions, also too, people who want manage their professional want change their career direction to programs and projects or management organizators for executed projects.

TALAIA OpenPPM allows to the students could access a simulator when they have the initiative during the course and once finished the studies. One of clear vocations of TALAIA always has been the docence on the effective management of the projects, from their beginings are present at universities and studies of superior education for the use of students. For this reason TALAIA not only helps to students also too help the companies that want improve their projects and put in the real situations for a real jobs.

 

TALAIA’s video tutorial

Posted on by TalaiaOpenPPM

TALAIA’s video tutorial,

These tutorials are a support complement to start working with TALAIA on a more visual way. TALAIA OpenPPM allows enter and manage all projects without need download software. Try our free version and see for yourself how easy is manage your projects and investments.

MULTIPROFILE

On these first video its know about the multiple options that Talaia allows, segmented the information on profiles with differents users and departments, you could dreate all departments as the organization needs. Video 1

 

ADD A PROJECT SINCE BEGINING

On the next video its show step by step how add a project since begining in Talaia. Video 2

We hope that its been so helpfull!

The principal features of TALAIA are: allow objectives, select, plan, control and priorize the portfolio of projects, unifiying all he information for a centralized administration trought programs and invertions.

From Talaia we install, configure and manage all the points of beginings of the tool, like the initial charge of projets, mantence and support necessaries to work in the most optimal conditions and with the maximal profite. Talaia allows you select the best model for the needs of your organization: On Premise, Cloud and Saas.

Our tool offers a central vision of alls projects and initiatives that manage a company, making easy the access to the executive update and structured information on inmediate way for the dashboards and reports.

The proposal is a high governance solution inspired by PMBOK standards, that helps to unifiying the information and introducing the company inside a good practices culture with the business srategy. 

New partner for Center America and Caribbean

Posted on by TalaiaOpenPPM

Fresh news, we have a new partner for the Center America and Caribbean zones, ACC Corp!!

In this new adventure Rodrigo Baccaro is our new team member, Cum Laude on MBA in Project Management for the UVG-Guatemala, PMP certificated for the Project Management Institute (PMI), is expert working with team works, helping to allow the goals and maximizating the results. Specialist in executive coaching and teams, in portfolio management consulting, programs and projects, also too in develop and management of empresarial strategy, as too strategies in direction and management of projects.

He count with a nomerous experience in:

  • Executive and Team coaching
  • Portfolio, programs and projects management applies the good practicies of PMI
  • Project Management
  • Planification and structured of investment projects
  • Financial analyctics project
  • Leader in management systems  implementation (HACCP, FSSC, ISO)

ACC Corp includes TALAIA inside of their portfolio of solutions and it is our partner to Center America and Caribbean zones.

 

 

GOVERNANCE MANAGEMENT and OPERATIVE MANAGEMENT

Posted on by TalaiaOpenPPM

 

Nowadays we are in an environment where is necessary that the companies know about the difference between governance management and operative tasks management for the better results of work.

The corporate governance management abilities the organization, identifies and select the investments that maximize the profit of business. Meanwhile the operative management possibilities to the company give with exit the business opportunities selected. The governance supposes the necessities, conditions and options to determine the goals will be reals, configurated for director’s trough priorization and making decisions and monitoring the job. For these reasons the governance management may: evaluating and determine the objectives of company to allow, direct, decide and follow the progress of projects and programs to principal objectives.

The task management planning, building, executing and monitoring the activities of low level that have to do for the consecution of the good execution of projects.

To understand better this distinction, it is necessarily seen that the governance management is responsibility of executives of task management of the teams. Involving the organization to the extreme at extreme, creating a unique environment job, allowing that the complete system works in a different way of that was joining the work of everyone on teams.

Without a distinction exists a risk in relation of responsibilities to different levels, existing tools that helps, integrating and complementing, that helps to allows a controlled management of projects since the start to the end, in addition stablishing a strategy in base of goals, defining and recompilation data that allows the development of business and monitoring the progress.

In a practice way, we could put of example Jira as a task tool. In the way of portfolio management tool, Talaia is a good example.

The management of governance is a model that allows to a better dialogue and model of negotiation. Stablish horizontal relations. Gruppe parts, process, models of decisions, tools, confinable communication and repeatable inside environment of project. Defining roles and prove the efficiency of Project Manager, gives his marge for take decisions.

The governability of projects that allows TALAIA involves process, tools, standards, responsibilities, etc. The team continues being responsive of planification, execution, control and closing. And how to say PMI, the governability of projects works in a supervision way alienating with the model of governance of company, including the all the cycle life of project.

Inside of governance management, the PMBOK methodology is that allows generate an environment of governability in a project, like the process to identify, scale and resolve inconvenient that could happen during the projects, the relations with teams or external groups. Facilities the process to the communication of information, making decisions of projects, giving guides to alienating the governability of projects with the organization. As too facilities the review of phases, approve changes on the bullet, the distance, the quality and the control of chronogram, adjusting to the interested with the requisites of projects.

For the tasks management, the Kanban methodology is an effective and agile model to the following of tasks projects. All the members of the team could visualize that they can do, they may do, they are doing or in that moment of task is the team now, etc. Visualizing the goals and pendent tasks or that been affected for something reason. Allowing make notifications, adjunct files, comments, charts and more.

The conclusion that we can extract of this comparative between operative tasks and governance tools resides on that the best part of a project is finding in the combination of the two tools that complementing one to other, giving the worst part of tasks and the governance, allowing the totality of the project process.

 

Strategies to giving priority to the projects. Harvard Business Review

Posted on by TalaiaOpenPPM

 

We reccomend you this new post of Harvard Business Review about how priorize projects on an organization and about how manage with a lot of projects that are not allineated and they consume more resources than necessaries or that overgate the teams of work, concluding why happened these and what you do about for resolve it.

As to say Rodrigo Baccaro in her post blog it is interesant see how the technology trough of tools of following are becoming essentials and necessaries for the identification of an initiatives, making these execution from close of the same for could have in hand information that allows make desitions when its desires priorize.

We recommend read this article to whose found with a big quantities of projects in hands and are concient that they need project management tools to not loose the destination.

https://bit.ly/2QuwEt1

7 details of TALAIA. PPM tool

Posted on by TalaiaOpenPPM

 

 

Talaia offers a centralized vision for all your projects and initiatives. Through Dashboards and customized reports, it helps you to make your first steps in the governance world accessing a structured and up to date executive information.

Our goal is to provide a governance solution based on the PMBOK® standards to help unify information, bring good practices to your company management culture and line up your organization with your business strategy.

Companies are using different tools to manage their operation. These applications are usually very specific in their own field and organizations are keep to maintain them to perform their daily tasks.
Talaia proposes a centric project management approach where Talaia do not duplicate features but integrate with these different business applications, keeping their specificities and bringing together all the project management governance data in a single point of information.

These are the details:

1. Investments and initiatives management. Talaia help your investments and initiatives to evaluate their feasibility before deciding to approve them and convert them in projects. Through different statuses so it makes it easy follow up on them throughout their lifecycle. It also allows you to manage your initiatives priority and probability.

2. Project Portfolio Management . Talaia provides a governance vision dashboard so you can easily and clearly see vital information on the status of your project portfolio, in one single space you can find: dashboard, status report, schedule chart, milestone management, risk report.

3. Project management. Control the projects with different formats as WBS graph, Schedule chart, EVM chart, Financial chart and Change management. The risk management its divide in three, risk registry, issue registry and assumption registry. Procurement with work and payment calendar that’s manage your providers involved in the project. Define their work schedule, associate their statement of work. Detail their payment schedule plan and actual worked hours and billing scheme. Finally assess your providers to help selecting them for future collaboration.

4. Resource and expense management . Is the key to success of projects. In Talaia you will find a complete process from selecting, requesting and validating resources: Resource Finder, Resource Capacity Planning, Resource Requirement and Resource Scenario Simulator.

5. Time and cost tracking. Through a timesheet module, allow resources to declare hours and expenses to project activities or company operation accounts. Validate the efforts to know where are going the results.

6. Dashboard. For view the most relevant information in a graphical interface where you can see all the information related to the project management. Talaia has three dashboards: Project Dashboard, Finance Dashboard and Human Resource Dashboard.

7. Report. Build you pre-defined reports using advanced filters in order to get your customized listings on projects, financial or human resources information. Use the print option or simply save them in pdf for their distribution.

In Talaia understands the complexity of project management information, our software unifies in a single source all the information necessary to provide you with a global vision in a real time, helping you to take a better decision and achieving your business goals.

TALAIA in Project Management Office Hours radio show

Posted on by TalaiaOpenPPM

As we had already announced in our previous post about the expansion of Talaia by the North American market. Last week we had the opportunity to participate in the radio show Project Management Office Hours, which we sponsored together with THE PMO SQUAD.

So we had the pleasure of attending in live and talking about the management of projects, tools, functionalities, and an endless number of curiosities, what if you want to discover you’ll have to listen to the podcast!

The alliance between Talaia OpenPPM and The PMO SQUAD was officially announced and for the first time. As the Talaia partner in the North American market, helping in the sales process as well as with clients offering professional services and advice.

The program began by welcoming the guests and talking about the meeting that took place at the PMI Phoenix dinner in July. Leading to an entertaining debate about how our brain works and to know about what creates “funnels” in our minds. This is an interesting topic for Project Managers, to help us better understand how our teams can be more efficient.

Joe started talking about project management with Fabrice to learn more about the solution offered by Talaia OpenPPM and how it differs from other similar products. Talaia OpenPPM is the first PPM tool under the PMBOK PDF standard. And he announced that it is a solution of the intermediate segment that does not compete with business-class tools such as Planview or with task management tools such as Asana and Trello. A second part of the program was when listeners sent questions through twitter for the guests to respond.

Fabrice responded to a tweet about AI for PPMs. And Tom, the other guest offered many years of perspective and experience working for various organizations. He shared with us his key personality traits for a project manager. Tom also responded to a tweet asking for skills vs. techniques. Continuing with a great debate of Cascada vs Agile, with some new answers in front of what we had heard in previous programs.

We learned a lot and it was a very positive experience with which we hope to have started on the right way in USA!